Minutes AGM 2008

PRESENT:

C Pratt                      A Bremer                         A Palmer                         N Palmer
N Hooley                    J Bailey                           Phil Shaw                         P Thompson
D Carrington               S Chantrill                       G Williamson                     I Palmer
Phil Smith                  J Mabe                            S Bates                            M Newbold
A Morley                    R Barker                         M Morley                          J Newbold
S Cleeton                   P Pratt                           M Price                            T Hooley

MINUTES OF LAST AGM

The Minutes of the last AGM were read out to the meeting. The Minutes were passed as a true record.

CHAIRMAN’S ADDRESS

SC (Chairman) commented that both on and off the field it had been a good season, with the first team being promoted and the junior sides in particular doing well. It had been a good season financially too.

PRESENTATION OF ACCOUNTS

DC presented the accounts as follows:

DC stated that under the new structure there was every indication that we could break the £40K barrier. Bar Sales at £14,134.68 were up on last season.

The two major disappointments were, the loss made at the winter nets and the presentation dinner (2007) we did not cover costs.

Other expenses were the coach and the groundsman – neither came cheap but they were both good investments for the Club.

PT questioned several items on the Income/Expenditure Sheet including Affiliations etc and miscellaneous expenses. DC explained these items to the meeting

A vote of thanks was given to DC for all his hard work and being a treasurer is a thankless task! SC proposed and PT seconded that we adopted the accounts as presented at the AGM.

Richard Smith checked the Accounts and agreed to sign them.

ELECTION OF OFFICERS

Before the nominations were read out SC asked if there were anymore nominations from the floor.

PRESIDENT

The Squire de Lisle

CHAIRMAN

Greg Williamson proposed by SC and seconded by DC. Greg Williamson was elected as Chairman.

SECRETARY

Sonia Bates proposed by SC seconded by DC. Sonia Bates was elected as Secretary

TREASURER

Dave Carrington proposed by SC seconded by JM. Dave Carrington was elected as Treasurer

VICE CHAIRMAN

Steve Chantrill proposed by DC seconded by JM. Steve Chantrill was elected as Vice Chairman.

CHAIRMAN, CRICKET COMMITTEE

Ian Palmer proposed by Phil Shaw and seconded by Phil Smith. Ian Palmer was elected as Chairman, Cricket Committee.

CHAIRMAN, GROUND COMMITTEE

Steve Chantrill proposed by Dave Carrington and seconded by Greg Williamson. Steve Chantrill was elected as Chairman, Ground Committee.

CHAIRMAN, BAR AND SOCIAL COMMITTEE

There were two nominations for joint chairman, these being Ian Smith and Mandy Newbold. They were proposed by SC and seconded by JM. Ian Smith and Mandy Newbold were elected as joint Chairman, Bar and Social Committee.

CHAIRMAN, FUND RAISING COMMITTEE

Paul Thompson proposed by DC and seconded by SC. Paul Thompson was elected as Chairman, Fund Raising Committee.

CHAIRMAN, MARKETING COMMITTEE

Phil Smith proposed by SC and seconded by SB. Phil Smith was elected Chairman, Marketing Committee.

The change of the structure would make for a more manageable main committee. Chairman of sub-committees to meet once a month on the main committee. The first meeting would be to discuss the new structure. We need a business plan for the Club, setting goals and targets where necessary. Everyone should have the chance to contribute and feedback through the main committee. The meetings should be structured and positive.

SC asked for any questions relating to the new structure.

PT questioned sub-committees overlapping, ie Social Committee and Fund raising?

GW said that all sub-committees would have their own cost centres and he would be able to give a clear dividing line on that.

Phil Shaw questioned the size of the sub-Committees?

GW stated he had no fixed idea as to how many should be on the Committee other than some Committees may require more members than others.

Phil Shaw asked if the Chairman of the Sub-Committee is to recruit his members?

GW Yes!

PS Can one person be on two Committees?

GW replied that if they can commit to two Committees and help to achieve goals that would be fine.

SC commented that it would be ideal to have a lot of people doing small amounts of work, rather than the other way round.

ANY OTHER BUSINESS

IP reported that we have been invited to join the Leicestershire Sunday League – decision to be made 8 December 2008.

SC reported on match fees and subs under the new Constitution will have to be evaluated by the new Committee. DC proposed and IP seconded that playing membership should remain the same.

GW reported that we should be able to change fees etc without the need for an EGM. GW proposed that we are allowed to alter match fees structure at an ordinary meeting. This was seconded by IP and the proposal was carried.

SC thanked Jenny for her efforts as Secretary during the last two years.

Phil Shaw told the meeting he had a till that could be used behind the bar and could be useful in recording the breakdown of sales etc.

IP briefly outlined the Captains for the forthcoming season:

First Team Captain:        Danny Brown           Vice:   Steve Chantrill

Second Team Captain:     Gareth Bennett       Vice:   Tim Evans

Third Team Captain:       Jono Bailey             Vice:   Eddie Murray

Fourth Team Captain:      Rich Perkins

Fifth Team Captain:        Neil Palmer/John Montague

Thursday A Team Captain:     Adam Revill

Thursday B Team Captain:     Daniel Foister

Sunday A Team Captain:        Adam Clapton

Sunday B Team Captain:

Phil Smith proposed a minor change to the Constitution relating to Sub-Committees 13G and the proposal to delete “of the Committee”, MN seconded the proposal and the minor change will be made.

It was also proposed to amend “guide dogs” to include “working dogs” subject to current legislation. MN seconded this proposal and the change will be made.

It was made aware the position of Welfare Officer for the Club had not been proposed.   It was agreed by all that Jono Bailey should continue in this position.

IP asked that it be minuted the help Phil Smith has given to the Club over the last season.

GW stated the first meeting of the new Committee would be held at the Britannia Public House in Shepshed on Monday 3 November 2008, at 7.00 p.m.